Lausanne, Switzerland





Job ID


ABOUT PMI We’ve built the world’s most successful cigarette company, with the world’s most popular and iconic brands. Now we’ve made a dramatic decision. We will be far more than a leading cigarette company. We’re building PMI’s future on smoke-free products that are a much better choice than cigarette smoking. As PMI continues to amplify its transformation as a company committed to a smoke-free future, it views communications as strategically critical to building on the company’s established success and reinforcing its reputation in a fast-changing, complex and competitive global media landscape. We tell our product, financial, innovation and culture stories and engage consumer audiences on issues they care about, while working closely with other publicity and marketing groups to infuse these stories within their efforts. PURPOSE OF THE ROLE Acting as coordination point for the Investment community. Working closely with the Investment team (M&A and VC) ensuring their needs are met on time in full by providing the high-quality execution and coordination of key projects and initiatives. KEY ACCOUNTABILITIES • Provide support to the Global Head of Function and direct reports - Serve as the primary point of contact for internal and external contacts on all matters with regards to Global Head of Function. High quality, effective and proactive administrative and business support to the Senior Executives. Handle matters expeditiously, with high accuracy and follows-through on projects to successful completion, often with deadline pressures. Organize meetings, manage emails and agendas. Handle confidential information and maintain the confidentiality and security of the executive's records and files. Facilitate smooth communications between the executives, departments, other assistants, employees, external parties and customers. Travel organization (flights, car, accommodation, visas, expense reports, etc.) with high level of accuracy. Arrange Department events, site activities and team off-sites meetings. Management of security issues: single point of contact for the security team onsite (coordination of evacuation exercises, accesses to building & restricted areas, parking). • Team coordination - Act as the point of contact on various working streams / Investment initiatives. Coordination of governance process to ensure appropriate and timely aid reaches the key players from/to regions and functions. Respond to inquiries related to efficiency needs, challenges or opportunities, liaise with the corresponding team members, and/or perform other related activities. Participate in special projects in support of the team activities. Coordinate communications, and handle any issues that arise, assist other functions as needed. Ad-hoc support/analysis where required. • Support Portfolio management and due diligence process from time to time. Work on the document workflow, support budgeting process and relationship with the external vendors. DESIRED PROFILE • Proven work experience as a Project / Team Coordinator or a similar role, with at least 8 years professional experience in a renowned international company with focus on FMCG • Experience in project management, from conception to delivery • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans • Must have a strong work ethic, focus on results and continuous improvement, work well under pressure and understand the importance of meeting commitments and deadlines • Understand the dynamics of cross-functional and cross-regional teams; can drive projects with different teams across the organization • Capable of motivate and influence others in a positive manner; forecast issues and consequences or proposed actions and identify alternate solutions; and work collaboratively. • Skilled in group facilitation and collaborative processes; building consensus and gaining stakeholder support; and working effectively with a diversity of professionals, from skilled professionals to C-level executives and officials • Understand change and sensitive topics; communicate clearly and effectively; maintain confidentiality. • Able to adapt to change while simultaneously maintaining focus on objectives and envisioning the bigger picture • The ability to manage multiple priorities, work independently and take direction from multiple people as the situation demands, is key to success in this position This job description is non-contractual and provided for guidance only. It will be updated and amended from time to time in accordance with the changing needs of the company, regulatory expectations, and requirements of the job. Additional to the duties outlines in the job description, the individual will be expected to comply with reasonable management instructions. You will deal with other senior stakeholders in representing the person you are looking after, and this is an excellent opportunity to learn a lot from interacting and working with Investment team. PMI is an equal opportunity employer. #LIjobs