Taguig City, Philippines





Job ID


Be a part of a revolutionary change At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future. With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions. Our Retail teams have a direct impact on our new mission: converting smokers to our ground-breaking, smoke-free IQOS products. They’re at the forefront of our total transformation as we roll out new stores and new products. It’s an energized, exciting, engaging experience. Your ‘day to day’ As Admin Executive for our IQOS organization, you will provide executive and administrative support to the team ensuring smooth and efficient running of the day-to-day business. You will be responsible for the coordination and execution of site-related activities, including but not limited to audit and compliance, sustainability, special situations management or communications, facility management, site record management, and employee engagement activities. Your responsibilities include: PROCUREMENT PROCESS Together with Marketing Services group, oversees all purchasing within the department, including vendor accreditation, initiating and processing of purchase requisitions, purchase orders, goods receipt, and workflows. Ensures that all expenditures are properly supported and compliant with company's financial policies; and conduct monthly review with vendors to manage ageing PO's and resolve issues on billings immediately. STOCK WITHDRAWAL SUPPORT Assist the team in coordinating with relevant departments and/or vendors all Stock Withdrawal requests and ensure that all requests have proper supporting documents, pulled out and delivered in a timely manner. This task will include creating, monitoring and logging of all approved Stock Withdrawal Requests Forms. RECORDS & INFORMATION MANAGEMENT (RIM) As main point-of-contact for RIM, acquire, use and promote know-how on the Global Retention Schedule, ensuring that records for the function are accurately processed, to pursue zero physical records outside the PMI document retention policy. ADMINISTRATIVE SERVICES Provide administrative services to the team (around 100 people) which includes: a. Plan and organize Business trips, meetings and conferences b. Manage and control the office material supply and other services c. Filing and tracking expense statement reimbursements d. Coordinate and administrate activities related to site audit and compliance (external and internal), sustainability initiatives, special situations management/communications, and facility management by partnering and working closely with relevant stakeholders such as Security and Market Safety, Workplace Experience, BCP, and other teams. Who we’re looking for You have at least a bachelor’s degree and have at least 2 years of experience as an Administrative Assistant. You are driven, committed and passionate to level up standards and has strong collaboration and communication skills. You will need a working knowledge of Microsoft Office Tools such as Word, Excel, and Powerpoint. You must be able to manage logistics arrangements for up to 100 people. You should also have an experience in SAP specifically in creating purchase requisitions. You must be amenable to below work arrangements: Work Schedule: Mondays to Fridays (8:30am – 5:30pm) and Saturday (8am - 12nn) Work Location: Taguig Head Office (4x a week) and Marikina Sales Office (1.5x a week) What we offer Our success depends on our talented employees who come to work here every single day with a sense of purpose and an appetite for progress. Join PMI and you too can: • Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore. • Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong. • Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress. • Take pride in delivering our promise to society: to deliver a smoke-free future.