Marketing Services Lead

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future. With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions. Sales and Marketing at PMI feels like building a new business – but with the accumulated expertise of a global brand behind you. Bring us your curiosity and capacity to engage people and you can be part of the digital, omni-channel team that’s driving our huge commercial transformation. YOUR DAY-TO-DAY As Marketing Services Lead, you will enable strategic decision making by supporting our Marketing and Consumer Experience teams with accurate financial reporting and controls. Your responsibilities include: Finance Controlling • OB / RF / Budget Phasing / Utilization (Total Marketing Budget DME & IME) o Support of Marketing Support Manager in managing the OB / RF Budgets for Conventional Cigarettes (CC) and Reduced Risk Products (RRP) o Monthly sense checks and updates planned spending based on the latest Commercial Calendar o YTG budgets are carefully scrutinized month on month, and are reinvested to more important activities/project priorities o Cuts spending if found unnecessary and irrelevant o Monitors monthly actuals ensure budget full budget utilization (95% to 100%) o Reports & releases month-on-month reports to provide MMT a view of their total utilization and YTG balances • Accruals o Ensure accurate recognition of expense o Reviews 100% accuracy of WBS, GL, and Cost Center for every transaction raised by Marketing, maintaining a threshold of +/- 5% month on month. o Ensures aging of transactions being accrued are within reasonable duration (max of 3 months) • Variance Analysis o Monitors budget phasing and forecast deviation within reasonable threshold of +/- 25% o Provide justification for every overspend/underspend per project based on the monthly phasing from OB or RF Financial Analysis/Planning • ROI, P&L o Supports initial P&L / ROI estimation based on the program’s KPIs and established assumptions o Supports post ROI analysis based on program results and achievement. • Investment Allocation / Efficiency o Able to identify investment efficiencies and propose budget re-allocations o Able to identify improvements on marketing initiatives Accounts Payable • PoP (Proof of Performance)/ Goods Receipt (GR) o Ensures all goods are services are properly and completely vouched prior to GR processing to avoid any financial reporting exposure o Ensures goods and services are completely delivered, and trigger payment processing in SAP • Advance Payments / Early Payment o Exception for any deviation within the 60-day payment term • Payment Release o Ensures on time, in full release of vendor/LAMP payment for their pending invoices o Conversion of LAMP from cheques to Bank Transfer Internal Controls / Compliance • SOX and CSA o Able to identify risks on controls beyond the Controls Self-Assessment (CSA) o Ensures all Financial Reporting, Operational, and Compliance risks are fully mitigated through effective control-design set in place o Zero SOX deficiency towards year-end • P&P Refreshers o Ensures that the Marketing department is in full compliance in the PMI principles and practices with properly recorded trainings. Hold necessary trainings to new employees, and annual refresher trainings to total Marketing covering full Marketing Code as well Competition Law, Data Privacy, EO 26, and Interaction with Government Officials Business Process Efficiencies • Able to proactively identify & propose business process efficiencies, experiment, drive results and pivot Contracts Management Team • Oversees the LAMP Contract Management and ensures fast, compliant turn-around time for the LAMP Pay Outs. • Contracts for Renewal (for existing vendors) / Contracts for Creation (for new vendors) o Follow-up with Procurement, Marketing, and Legal on status of contract to ensure timely completion prior to vendor engagement Distribution – Warehouse / Logistics Monitor and oversee: • Inventory Management (Central and SO Warehouse) o Primary custodian of Marketing items (TPOSMs, Merchandising Items, VAOs/Premiums) o Leads the semi-annual count to ensure completeness of items, and accuracy of inventory records of the third party o Propose disposition for all Marketing items across all Sales Offices to ensure efficient utilization of items • Shipment Management o Manages mode of shipment (land, sea, and air) for item delivery and pullout o Ensures efficient mode of shipment (land/sea vs air) • Aging o Manage over-all aging of Marketing Items, ensuring 85% of the inventory is tagged as new. • WRF and SRDF (depending on WRF & SRDF load, supports the Mktg Services Group) o WRF (Withdrawal Request Form) – a form used to withdraw items from the central warehouse o SRDF (Stock Requisition Delivery Form) – a form used to withdraw cigarettes only for sampling, incentive, or sample purposes. Stocks withdrawn via SRDF cannot be used for selling purposes. WHAT WE OFFER Our success depends on the men and women who come to work every single day with a sense of purpose and an appetite for progress. Join PMI and you too can: • Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore. • Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong. • Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress. • Take pride in delivering our promise to society: to build a smoke-free future