Executive Assistant

At PMI, we have chosen to do something incredible. We’re totally transforming our business and building our future on smoke-free products with the power to improve the lives of a billion smokers worldwide. We are committed to inclusion & diversity and is proud to be an equal opportunity employer. You’ll enjoy the freedom to dream up and deliver better brighter solutions and the space to move your career forward in endlessly different directions. We are seeking an extraordinary Executive Assistant. This role requires a tenacious self-starter, and you will have the opportunity to collaborate with our leadership team, our regional and global colleagues and deliver meaningful and creative solutions – not only as Executive Assistant but also in cross-functional projects or initiatives. You will have the opportunity to learn business insights and interactions with various stakeholders. This position reports to the Managing Director Malaysia Key responsibilities: • Manage full administration support including calendars and scheduling, expenses and reporting, and organizing travelling plans. • Focus on day-to-day agenda setting, readiness and delivery of all pre-read materials for the Managing Director. • Participate in the development of PMM’s overall business activities and strategy including but not limited to functions such as communications, external affairs, and commercial. • Maintains documentation and record management for audit requirements. • Streamlining processes and simplification by partnering with relevant stakeholders to improve operating efficiency. • Participate or lead in Company’s driven projects or initiatives. Essential skills and competencies: • 8-12 years of overall working experience in which at least 5+ years of progressive working experience not limited to Executive Assistant is highly desired. • Prior experience in managing C-Suite leaders is an added advantage • Proactive and detail oriented. Able to effectively balance operational execution with strategic perspectives. • Ability to advocate own decision to ensure robust support in an emphatic assertive manner. • Strong analytical skills, with the ability to analyze data and draw conclusions and provide insight and recommendations. • Excellent verbal and written communication skills. • Demonstrates authentic ambition, sense of urgency, agility and tenacity and a genuine commitment to the company’s vision. • Holds a graduate degree in business administration, or relevant field. Any specialized course or certifications of personal development is an advantage.